8.2.2 Advocacy with Donors
  • 15 Dec 2023
  • 6 Minutes to read
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8.2.2 Advocacy with Donors

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Article summary

The Coordinator is expected help to coordinate partners’ efforts and facilitate donor relations within the cluster (in line with the overall, inter-cluster strategy of the HC/HCT). 

The Coordinator can work with advocacy and communications experts within the FSC (ensuring the CLAs / SAG are consulted as well) to identify the main issues for which advocacy is required and to reach relevant decision-makers with their messaging (see how to develop an advocacy strategy in 7.4.1).

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At the outset of a new response (or a flare-up in a protracted crisis), the Coordinator should - together with the CLAs - take the initiative to contact locally-based public and private donor representatives, and any foundations present in the country, to explain food security priorities and resource needs.  

The Coordinator (with IMO support) should map the interests of each potential donor and keep them informed of needs and developments on a regular basis, through calls, emails as well as through HCT, TWGs, FSC meetings and any other bilateral or ad hoc initiatives that might be required.    

The FSC Coordinator should also ensure more formal clear and detailed written communication with donors. It is important that all key FSC messages (e.g. advocacy notes) are cleared by the CLAs and the SAG (or cluster partners if no SAG) before they are shared with donors.  

As well as preparing written material, when appropriate the Coordinator should encourage potential donors to participate as observers in FSC coordination meetings and briefings and, where appropriate, organise round table meetings. If relevant, donors can be invited to join assessment missions (as observers) and the Coordinator can facilitate project site visits with partners (upon agreement with partners) where relevant. He/she should also support joint donor fact-finding missions.

Resource Mobilisation

What is the Overall Role of the Coordinator? The strengthen FSC resource mobilisation efforts, the Coordinator should consider the following: 

  • Actively work to increase the visibility of the FSC and funding requirements to ensure an effective emergency food security response, including at HCT (and ICCG) level as part of the wider RC/HC and HCT resource mobilisation efforts.   
  • Advocate for humanitarian donors to support the FSC response in line with the priorities outlined in the Cluster’s response plan (see specific advocacy role with donors below) and beyond. 
  • Advocate for donors to support the FSC’s coordination costs (8.3).  
  • Support national and local organizations, enabling them to access increased levels of funding (8.5). 
  • Advocate for resources for the FSC through available pooled funding mechanisms (8.4).
  • Include resource mobilisation activities in the FSC workplan. 
  • Ensure that CLAs are always informed or briefed about the FSC funding situation. 
  • Circulate any call for proposals from donors and ensure that local organisations are reached and aware of the processes. 

What is the Role of the Cluster Lead Agencies in Resource Mobilisation?  The FAO /WFP Representatives are responsible for advocating for the FSC (and overall FSC resource requirements) at every available opportunity – this includes: 

  • Representing the Cluster in key fora, such as meetings at HCT level, with governments and with donor meetings etc. 
  • Conveying clear and specific messages on food security to the RC/HC (the CLAs should actively support and corroborate the messages agreed with the Coordinator). 
  • Inviting donors to join assessment missions (as observers) and project site visits, and supporting joint donor fact-finding missions.  

The CLAs also have a responsibility to mainstream FSC coordination costs into their own fundraising activities, be it with donors or through internal funding resources (8.3).

What is the Role of FSC partners in Resource Mobilisation? Operational organizations in the FSC have the responsibility to raise funds for their respective emergency response programming in line with the agreed strategy.  

What is the Role of OCHA and the RC/HC in Resource Mobilisation? The RC/HC, with the support of OCHA, manages the process of collective fundraising. The RC/HC is responsible for determining the process, tools and timelines involved in establishing funding priorities and selecting projects based on the context and on coordination fora in-country. For example the RC/HC can advocate for pooled funds disbursement (CBPF or CERF). The OCHA team supports the consultation process around joint appeals, disseminates guidance and guidelines, and compiles inputs from cluster leads. See more on the roles relating to pooled funds in 8.4.

Advocacy with Donors

What is the Specific Role of the Coordinator? Building on the activities flagged in the “Advocacy with Donors” section, the Coordinator should consider the following:

Mapping: With IMO support, map potential donors.

Keeping Donors Informed:

  • Ensure food security focused donors are included in FSC mailing lists. 
  • Ensure the dissemination of FSC communications products (e.g. factsheets, newsletters, bulletins, situation reports - see 7.2.2). 
  • With IMO support, prepare and regularly update concise, “donor-friendly” briefing materials and presentations, including quick overviews (e.g. graphics, tables, maps) that highlight the FSC strategy, capacity, interventions and gaps, funding status/gaps and funding priority needs.

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Contact and Meetings: Contact current and prospective humanitarian donors present in-country (including, where relevant, private sector donors) to explain the FSC strategy, response priorities and resource needs. This may include: 

  • Holding regular meetings with donors, individually and collectively (and in consultation with FAO /WFP) to explain the situation and needs for the sector/cluster as a whole (and being prepared to do this through HCT meetings where donors are included). 
  • Encouraging donors to participate in FSC meetings as observers (to enable them to have a better understanding of cluster priorities and processes).   

Funding Overviews and Gaps: With IMO support, develop a clear overview of the FSC’s funding status (requirements and gaps) and the FSC’s priority funding requirements, and regularly monitor them (see financial tracking in 8.6). 

  • CLA (and SAG) Clearance: The Coordinator should discuss the planned approach and ensure CLA agreement before initiating any donor activities – and ensure key advocacy messages have been agreed with CLAs as well as with the SAG (see also advocacy strategy in 7.4.1).
    TIPS: 
  • Traditional donors for food security activities include: USAID's Bureau for Humanitarian Assistance (BHA) and the Bureau of Population, Refugees, and Migration (PRM), the European Union’s European Civil Protection and Humanitarian Aid Operations (ECHO), the United Kingdom’s Foreign, Commonwealth and Development Office (FCDO – which replaced Department for International Development DFID) in 2020), Germany (Federal Foreign Office), and Australian Aid, (see also development funding under 8.7).    
  • In countries with active CBPFs, the Coordinator will engage with humanitarian donors through the associated processes, for example, through FSC presentations and briefings as part of an allocation process (see 8.4.2). However, this does not negate the need for additional bilateral engagement with those donors. 

Support: Contact the Global Support Team (GST - Communications Team). FAO /WFP Communications / Donor Relations Officers can also provide support. 

Resources: Please contact the gFSC communication advocacy team at fsccommunications@fscluster.org.


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